Meeting Services and Support

The Elkhart County CVB Sales & Services Team provides services for conventions, trade shows, meetings and business events utilizing a consultative approach based on the unique needs, specific goals and attendee interests. Here are a few of the many complimentary services we can offer:

Digital photos free of charge to help you promote your event
Hotel bid requests to reach 3,000 hotel rooms to streamline your booking process
Local outreach to caterers, vendors, suppliers, and entertainers to help your event shine within budget
Deals and discounts for your attendees to local restaurants, shops and attractions
Customized landing page built with your event logo and event specific details including registration forms and venue links for “one stop event info”
Event QR code for your use on name tags, promotional materials and for pre-event information
Site visit and pre-event planning coordination
Free online event calendar listing of your “public event information” to help you increase your ticket sales
Brochures and travel guides for destination promotion in pre-conference years to build excitement for registration
Coordination of welcome letters and opening event presentations by local elected officials
RFP bid packet presentations, digital and printed, for board or committee review and decision making
Identification of local corporations, organizations, professionals or other potential speakers, resources, or insights for entrepreneurial or industry tours
Event venue bid requests to match RFP to stream line the process
Assistant with suggesting, reserving and coordinating after hours or non-conference time including team building programs, outdoor recreation, local demonstrations, hands-on activities, guided tours, and special evening experiences
Suggested spouse programs or pre-post conference activities
Coordination assistance for bus or shuttle transportation between South Bend International Airport or between meeting venues